Script, schedule, cast, crew, locations, budget and call sheets — one live record instead of six spreadsheets that drift apart. With an AI layer that reads your paperwork and never gets the final word.
Built for the people who keep a shoot running:
Nothing talks to anything else, so every change has to be manually copied into three other places — and usually isn't. The result is the thing every coordinator fears: two people looking at two different versions of the truth on the same shoot day.
Filmmaking already has enough moving parts. The tools shouldn't be one of them.
Every screen reads and writes to the same production record. A schedule change updates the call sheet automatically. An actor's contact info is the same everywhere their name appears. The budget's "Actual" column updates itself from approved expenses — nobody re-types a total.
Scenes, stripboards, call sheets and revision colors — not a generic board with film-shaped stickers on it.
Import a screenplay and parse scene headings, action and dialogue automatically. Every speaking character becomes a linked cast slot.
A real stripboard tied to the same scenes as the script — no separate app with its own copy of the data.
Every role, contract status, sizing and contact detail in one record — importable from a casting bible.
Standard department taxonomy with automatic gap-flagging when a department has no Head assigned.
The one-click, always-current export every coordinator needs — pulled live, never retyped.
Sizing and per-scene continuity notes for every cast member, editable inline — no separate binder.
Permits, expiry dates and photos — with AI-suggested scene matching when a location photo is uploaded.
Cast call times and status, background extras, stand-ins, vehicles, transport runs, and a real distribution flow.
Department budgets with an Actual column that updates itself from approved expenses.
Deal memos and compliance paperwork, linked directly to the cast, crew or location they belong to.
Surfaces scheduling conflicts, budget risk and open issues as prioritized, explained recommendations.
Change something once. It's current everywhere it appears, on every screen, instantly.
Upload a casting bible, a crew list or a location report as PDF, Word, CSV or Excel. FilmSet turns it into structured, editable records in seconds — but nothing is written to your production until a person clicks Approve.
Spreadsheets get fast, deterministic column-matching — "Actor," "Talent" and "Cast Member" all recognized as the same field. PDFs and Word docs go through an AI extraction pass that proposes editable rows, even reading an uncast role as "Not yet cast" instead of an error.
Production-wide recommendations arrive with a severity, the conflict they found, the reasoning, and your options. Every suggestion — approved or not — is written to a full audit log.
"AI-powered" is easy to claim. FilmSet's answer is different: the AI never gets the final word.
Unreleased scripts, cast deal terms, minors' information, home addresses. Access control isn't a settings toggle bolted on top — it's enforced at the database level.
Postgres Row Level Security means a query literally cannot return another production's data — no matter what the app code does.
Producer, coordinator, and other production roles control who can edit budgets, manage the team, or simply view a call sheet.
Nothing is applied silently. Each suggestion is recorded for audit whether it was approved or declined.
A company running several shows keeps every production's data cleanly scoped from every other — real access control between teams.
Framed by category, not by naming names.
| Category | Where it breaks down | FilmSet |
|---|---|---|
| Spreadsheets & email | Nothing syncs; every update is manually copied everywhere else | One live dataset, every screen current |
| Legacy scheduling software | Scheduling only — budget, cast, crew and documents live elsewhere | Script, schedule, budget and people in one record |
| General project-management tools | No film concepts — no scenes, stripboard, call sheets or revision colors | Built around how a production actually works |
| AI-assisted data entry | Where it exists, changes apply automatically — errors go straight in | Every AI change is human-approved before it commits |
See how FilmSet turns your paperwork into a single live production record — in a walkthrough built around your production.